Overview and standard settings
KPI’s, comparing data and time frames could be set up to individualize your budget overview. This way you always see what you want.
The standard timeframe configurations are the following:
- start = the first of the last month
- finish = last day of the current month in one year
The standard configuration of the KPI’s shows the following figures:
The standard settings for the series are the following:
- OTB/Final CY “on the books/final current year”
- YTD LY “Year to date last year”
All key figures and time frames could be set individually with the configuration options in the budget.
Time frame settings
As stated in the introduction you could set the time frame for your analysis individually. Therefore, you just choose the start date (from) and the end date (to).
Furthermore, it is possible to choose how the data should be displayed. The options here are: per month, per week and per day, as in the picture above.
Please keep in mind that a selection of a weekly or daily display of data might lead to a longer loading period.
It is also possible that to display the choice "per day" you must reduce the analysis period by one month. Once the option is displayed you can widen the selection to the desired period.
With the selection of KPI’s, you could choose which one should be displayed in the budget. Just select or unselect the figures that you currently need. You can select up to 5 individual key figures that you would like to assess in the budget.
The available key figures include:
- revenue (standard setting)
- occupancy (standard setting)
- rooms sold
- rooms available
- RevPAR (standard setting)
To select or unselect a key figure you just tick the boxes shown in “KPI’s”.
The ADR is a figure that is worth tracking as an additional standard for your personal setup. Just select it at “Metrics” to add it to your overview.
The series are used to extend the possibilities comparing different time frames. The standard settings here are the following:
- OTB/Final CY (OTB = ”on the books”/final current year” that indicates the current booking situation of this moment of the year)
- Final LY (final result of the last year)
- YTD LY (“Year to date last year” = the qualifying date showing the historic booking situation last year vs. today)
For a deeper analysis for comparing different time frames you could add the following options to your analysis:
- Final 2Y (final value two years ago)
- Final 3Y (final value three years ago)
- YTD 2Y (qualifying date comparison for the booking situation two years ago)
- YTD 3Y (qualifying date comparison for the booking situation three years ago)
- New 1d (shows pick up of the last day)
- New 3d (shows pick up of the last three days)
- New 7d (shows pick up of the last seven days)
- Goals (Goals/own KPI’s could be set up at “Settings>”Budget Settings”. Have a look at the article about how to set your Goals here).
Due to the flexible settings it will be easier for you to assess periods that are more likely to occur every two or three years. An example would be Easter or a fair that is taking place every two years.
If you have selected many KPI’s (more than three) you could not set additional series. You could solve the situation by unselecting one of the KPI’s. This way you could display up to three KPI’s and two series at the same time.
There is no standard setting for the “Group By” options. However, it gives you the opportunity to select the following settings for your displayed budget:
- Hotels (for the user operating more than one hotel with RateBoard)
- Segments (e.g. group, business, leisure)
- Channels (e.g. website, telephone, Booking.com)
- Country (country of origin of your guest)
- Room Type
The last column "Differences" can be shown or hidden (default settings).
If you decide to show it, the difference between your current and historical datas will be displayed next to the values, as in the picture below.
Especially the analysis based on your market segments will give you valuable information about your guest and trends.
If you are using RateBoard with several hotels from your account you could set up your hotels to “Bundles” of your liking. How to set them up you will learn at the article about “Budget Settings”. Click here to read.
The Budget could be exported as a CSV or PDF file if you need it.
If you have any questions about the functionality, KPI’s or settings, please do not hesitate to contact your Revenue Manager at RateBoard. We are happy to help.